Happy Halloween!

From our jack-o-lanterns to yours, here's hoping you have a safe a wonderful Halloween weekend. Enjoy spending time with your family and friends. Stay safe and check back in with us next week!

How to Hire the Right Person (Hint: Flip a Coin)

Hiring the right person can prove to be one of the most difficult challenges for a manager, new or old. I've had every possible outcome from hiring over the years.

I've hired someone who performed very differently on phone technical screens than on the job and spent a ton of effort trying to coach to skills that should have been brought into the job.

I've hired superstars.

I've hired people based on the recommendations of others, with mixed results.

I've hired people multiple times for different positions, where they excelled in some and less so in others.

At times, I have thought hiring might be as accurate as a coin flip. When I sit back and think about it, I might actually be right.

Heads, You Win

Sometimes when you flip the coin you get exactly what you wanted. When hiring, this means you have stumbled across what we might call an "A player." These hires come from a pool of high performers not appreciated in their current role. Whether underpaid, living with poor benefits, or bored, high achievers looking to advance in some way make up a decent portion of the pool of potential hires in the market. 

Tails, You Lose

The other chunk of the candidates you will come across fall into the category of low performers. Some of them bounce from job to job, and some manage to hold a steady position for quite some time. Their motivation to leave may not have been by choice, or it may be that they saw writing on the wall. Either way, several hit the marketplace as candidates because they have lost or fear losing their job due to poor performance. This is not an indicator of whether or not they will perform well in your job, but it could be.

The Coin Lands On Its Side

The coin never lands on its side. Likewise, hiring middle of the road performers does not frequently occur, as those individuals perform well enough to avoid any severe disciplinary action at their current job, and at the same time they may not be motivated to leave in the same way as an extremely high performer.

So What Side Of The Coin Are You Looking At?

Unfortunately, few giant red flags will jump out at you. You can't base an assessment on whether a candidate is currently employed, because as the higher that high performers go, the more that external factors such as politics, unrealistic goals and expectations of outsiders, or performance of broad groups of people beyond the control of the candidate. Likewise, low performers may be employed but fearing some sort of coming activities.

It's also difficult to base any decisions on experience, since someone who may be a high performer in some situations could be a low performer in others. And without some serious career coaching, some individuals (who I have seen perform at an extremely high level) spend time bouncing around as a low performer in the wrong jobs because they have not found their appropriate skill niche.

So flip a coin. Half the time you will hire superstars, and half the time duds, just like I used to. Or...

Get A Trick Coin

There are some tricks, though, to at least skew your coin flips towards the winners. For starters, don't limit yourself to one interview. You might do this on a contractor hire where you feel you have more flexibility to let them go if it doesn't work out, though that sometimes requires more interviews and restarting the cycle again. Multiple interviews with different types of questions gets you a better feel for a candidate.

Skew your questions towards personality traits as equal weight to skills. You can't ignore obvious queues, but rather than looking for someone who has held the same job you are hiring for twelve times (great experience, but perhaps a bouncing low-performer), you might take a risk on someone who truly wants to get into the position, wants to learn from you, and displays an eagerness to step up to whatever challenges you throw at them.

Ask no-win questions. Throw a question or two into your interview with no canned right answer. Look for questions where no matter how they answer, they are choosing the lesser of the evils as opposed to trying to put a smiling rainbow around the answer. Make them defend the poor choice and see who uses appropriate logic to negate the other choices versus trying to defend their own poor option.

Do some real world challenges. Trending among some companies is to throw a situation at the candidate to solve and evaluate how she or he solves the problem. Drop a laptop in front of a developer and ask them to code something. Give a scenario for a project manager to resolve and compare their tactics, even role play. 

There are certainly other tactics you can use to weed out the As from the Ds (I'm assuming the vast majority of all the Bs and Cs are happily working at their current jobs and not seeking new ones). What advice do you have on making those smart hires and pulling only the A players (where you need A players)?

Image credit: gepharts3d via Pixabay

Is This Going to Be On the Test?

"Is this going to be on the test?" I can still hear my classmates (and me) as we asked that same question of various teachers. The intent, of course, was to try to see if we could get some inside track that would help us to maximize the effort we spent studying the things that would be on the test, while totally ignoring those things that would not.

The teachers rarely gave us a straight answer, though, and with good reason. Their expectation was that we treated all of the material in the class as if it were part of the test. As such, we were always paying attention and learning as much as we could.

At work, we often search for the same lowest common denominator. Sometimes we try to guess which items are most important for our performance review. Sometimes we try to figure out what our supervisor really wants us to say before we say it. Sometimes we overkill the due diligence and overanalyze the problem just to avoid making a mistake.

Instead, we should go to work every day and give the best we can give. Make decisions. Take risks. Be bold. Do not fear failure.

Stop trying to guess what you are being judged on, and start acting like everything you do matters. Tweet This! Go to work today and try to do something. Better yet, do something important. Then tell me what it was.

Image credit: antoniusales via Pixabay

What's Your Minimum Viable Business?

Are you familiar with the concept of a minimum viable product? Basically, the product contains the core features and functionality required to launch, and nothing more. I've seen it misinterpreted in a way to try to deliver the minimum amount of work, but it truly should include the core required features regardless of the amount of work involved.

Over the weekend, though, I wondered: what would it take to create a minimum viable business? What required features would be needed to launch a business? If you thought about your business idea this way would it allow you the same benefits - to test ideas with minimal investment, maximize ability to capitalize on feedback, and speed the time to market? I came up with two key components. That's correct, just two.

A Product or Service

The first thing you need is a minimum viable product of your own. What, exactly, are you selling? What core set of features would give you something to sell that your customers would want? Developing the product also requires that you have a way to deliver the product or service to your customers. If you make a physical product, perhaps hand delivery or mail is the way to go. If you are creating informational products, like training, books, or videos, you may need a digital distribution method, perhaps a website or even emailing the product after it is purchased. Either way, in order to start making money as a business, you start with something to sell and find a way to get it to your paying customers.

A Way to Collect Money

If you have something to sell, you also need a way to collect payment for that product or service from your customers. Again, you do not need to get too fancy with it. Perhaps you collect payments in person. You could do something as simple as set up a Paypal account. Or maybe you put your product into an online marketplace like eBay or Amazon. However you plan to get money from your customers, once someone decides to buy from you, you need to be able to accept their money and provide them with what they purchased.

Beyond That, Just Hustle

Some types of businesses (like that brewery I want to open) have some additional requirements like permits or equipment. Those become part of the model of your product. At that point, you have a business. You have something to sell, and a way to collect money for it. Then everything falls on you. Sales, marketing, and promotion become your life. You have to hustle. Put as much effort behind it as you can.

The point of defining your minimum viable business is speeding up your business start up. Get something off the ground. Worry about getting fancier with your product offering once you've sold something. Get a better payment collection method when you pull in enough payments that you become concerned with your existing method. Just get started.

What other requirements does your minimum viable business have?

What's The Big Idea?

I decided to approach a meeting recently in a new way. We had some topics to try to brainstorm around, and I had an inkling that the results would end up in some of the "usual suspects" of conclusions and actions, only to lead to the same results that caused us to need new ideas in the first place. What was the new way? Thinking big.

Before the meeting, I took the agenda and brainstormed myself five "big ideas" around each topic. The goal? To drive the conversation in a direction it would not have naturally flowed.

What's A Big Idea?

So what, exactly, am I referring to as a "big idea" and where do they come from? A big idea here implies something radical, something different than usual. In order to get some of these ideas, you have to free yourself of your normal constraints. Think to yourself, "given unlimited budget, what would we do?" or "how would I look to solve this problem if nobody had personal interests at stake?"

Do this a few times and you will realize that you shut down many of your own ideas before even truly considering them due to constraints in the organization or the environment. Seeking the big idea lets you think truly free from all of the constraints. If you determine the big idea is worth the effort, you can focus your energy on removing the constraints rather than spinning your wheels on sub-par plans.

What Do You Do With It?

Share it. The point of having a big idea is to be able to use it. But, if the idea is big enough, something prohibits you from implementing the idea. Constraints, culture or cash, something stands in the way. Those constraints have historically prevented you from even mentioning the idea. As you share the idea, though, it has the opportunity to grow.

For starters, those you share it with will help you vet the idea, making sure that you should pursue it. They might help you prove it worthless as well, or identify enough other constraints to make the idea impossible. But beyond that, once everyone agrees on the idea's value, they may be in a position to help eliminate the constraints. They might help improve the idea. They might have connections to further socialize or try to rally behind the idea. They will never be able to help, though, if they don't know the idea exists.

So What's Your Idea?

What's your big idea? What's the giant concept that could transform your business? Who will you share it with? If you don't know, you can always share it with me.

Have a great weekend and make something happen!

Image credit: HebiFot via Pixabay

Death to the Autoresponder

Last week I wrote about the different challenges that I learned about through use of a Twitter autoresponder that I had been sending to each of my new followers. It proved to be an interesting experience, but on Friday, I decided ro remove that autoresponder on Friday, though, based on a couple of responses I got Thursday and Friday. One misinterpreted my question as some sort of a sales pitch (I'm not really selling anything - yet) and the other one somehow didn't get my autoresponder joke that accompanied the autoresponder.

I still got a ton more positive responses than negative, but I decided to end the experiment anyway. After all, I had already done the read out on the results, and I knew I was only getting feedback on a small percentage of followers. On the contrary, risking offending or irritating someone immediately before they had a chance to interact with me was something I determined was not worth it over something like an autoresponder question.

So I put a bullet in it and now just offer simple thanks for following. If someone reaches out, I'll take it a step further and interact.

I also realized in the meantime that lengthy autoresponders bother me as well.

What about you? Do you ignore autoresponders? Hate them? Love some witticism buried therein? Drop me a line if you like and let me know.

What's Your Conversion Rate?

You can measure any number of metrics, as thousands exist for you to choose from. In most businesses, though, one metric stands out as the first you should really get a handle on: your conversion rate.

What Is Conversion Rate?

At its most base, conversion rate is the rate at which non-customers convert into customers. But you cannot compare your customer base to the entire world's population, so to narrow it just a bit, conversion rate refers to potential customers (prospects) converting into paying customers. For online businesses, it could mean converting web site visitors into paying customers, or email list prospects into paying customers. Both are conversions.

Determine what your world of potential customers that you have had contact with looks like first, then you can determine your conversion rate.

Why Does It Matter?

If your business seeks money, which most do, conversion rate directly determines how much money you make compared to how much you could be making. You likely will not reach a 100% conversion rate, but knowing how well you perform will guide you towards making different choices. It also guides the choices you make already. If you run a website and get a 6% conversion rate from leads you receive from Facebook, but a 9% conversion rate on those that find your site through searching Google, you might find it wiser to spend some dollars on Google AdWords than on Facebook Advertising. The converse could also be true. If you don't know your conversion rate, though, you might be likely to spend half your budget on both,

How Do You Calculate It?

Conversion rate often gets measured against campaigns, or against a particular activity targeting a group. Perhaps you run an ad campaign. Or you send an email blast to your list. Or you actively target Facebook users. The conversion rate against those would be the total number of sales (count, not dollars) from that source divided by the total number exposed. So if you send an email to 100 list subscribers and 8 purchase the product, that's an 8% conversion rate.

Breaking It Down

Once you understand and put the basics in place, you can grow more granular with your metrics. Let's take the same example above. You sent an email to 100 list subscribers and 8 purchased. However, 50 read the email and 19 clicked on the link. So your conversion rate was 8%, but among those that read the email it was 16% and of those that clicked on the link, it was 42%. This level of breakdown lets you identify where you can improve, first in getting people to read your mail and second in improving the number of clicks on your link. You may see your percentages shift but your overall sales will increase.

So what's your conversion rate? It all starts with something to sell, doesn't it. Here's hoping you all have a great week.

When Goliath Eats Goliath

If you've been reading the blog for a while, you know that I am a fan of beer. Usually, I'm seeking out some delicious craft beer when I am not brewing my own. I will, of course, consume a Bud Light hanging with friends, but I do generally seek out what I perceive as tastier options from some of the craft breweries popping up around the country (and several here locally in Dallas). However, the news story that Anheuser-Busch InBev last week made an offer to purchase SABMiller did not fly under the radar. The deal would reportedly give the merged company 60 percent of the global beer market and put them in charge of the top brands in the U.S. including Budweiser, Bud Light, Coors Light, and Miller Lite, unless challenged by the courts.

How Can Small Breweries Compete?

This story doesn't echo David and Goliath, because in this story, one Goliath merges with another Goliath to fight off a horde of ever-proliferating Davids. The small breweries have little to worry about in one sense, because their existence and success have, in a way, led to the merger. 

The trend in the past ten or fifteen years towards craft beer and breweries has disrupted the traditional market in a throwback to the pre-Prohibition competitive landscape. That shift has dramatically altered the competitive landscape for the large behemoths that had dominated the landscape for the previous seven decades or so. What's worse for the big guys, the smaller breweries tend to cooperate, collaborate, and support one another as they try to grow the share of the pie that they have access to, sometimes at the expense of the major brands.

Why Merge?

Why would the giants need to merge, though? It all comes down to growing organically versus inorganically. For the major beer producers to grow organically, some variables would have to change. 

They would need a larger market, but given regulations around alcohol consumption and general social norms, the market is likely not expanding rapidly enough to sustain a growth trajectory. 

Alternatively, they could be innovating, creating new beers to compete in the market, but much of their lifespan as a company, they have focused on mass market production, rather than creativity. They have attempted pushing competitors into the craft beer market, for sure, but the effort to launch a new brand at their global level does come with cost and substantial work. 

Inorganic growth provides a much easier approach. All you need is a big wallet, which they have. The majors have been gobbling up craft breweries for years, but this move allows for a huge boost to profits, probably looking for overlap and synergies in cost centers with a mere stroke of a pen. The ease makes it attractive.

What's Next?

The brewing industry continues to explode, and the uptick in craft competition across North America and the globe shows little sign of stopping anytime soon. But the explosion fits naturally in a boom-and-bust, grow-and-merge cycle. More and more competition will be created, some will succeed, some will fail. Among those successes, several will consolidate through mergers. 

The industry right now mirrors the telecom industry after the Telecommunications Act of 1996, where competitors to the "Baby Bells" were springing up in every corner of the United States. Here, twenty years later, only the largest of those competitors remain, many created through merging and inorganic growth of their own. 

Only time will tell if the independent entrepreneurial spirit of the craft brewers can hold out against ever-increasing offers from larger and larger competitors.

What's The Takeaway?

If you don't own a microbrewery, you might let this news slip on by. But the story contains lessons for those at all levels of a competitive landscape. 

For the giant incumbents, the market could change, or new and innovative competitors can arise that will dramatically erode your profits or growth. Where one competitor might only nip at your heels and fight with you over a percent of a percent of market share, four thousand of the same competitors become a serious problem.

For startups and competitors, the message could be one of hope. No matter how insurmountable the behemoths ruling the marketplace, your innovative approach could knock them down a peg. With many more of your peers competing, your landscape could be busy. And never, ever stop innovating.

Whatever your industry, continuous innovation and disruption of your existing market can keep you on your toes and away from complacency. How else could these trends relate to you? Let me know what you think.
Image credit: tookapic via Pixabay

Building Your Team Around a Star Recruit

Every now and then, managers are faced with a unique opportunity: building a team from scratch. Usually, though, they are expanding slightly or replacing someone who has left the team, voluntarily or not. In some cases, the team acquires an extremely talented individual, which may require rethinking how to continue to build the team to function most efficiently. I may have been watching too much football lately, but most of the coaches and managers have the right idea on this front, namely, to build the team around the star recruit. But as a manager, how do you craft the team that way? Here are some ideas that can help you maximize the potential of your organization.

Play to Strengths

If you have identified a superstar, you know what talents make him or her particularly strong. He is completely organized and can keep the rest of the team in line. She has brilliant ideas that need a support structure to implement them. Take those strengths and balance them out with the rest of the team, providing the superstar with the resources needed to succeed. 

Defend the Weaknesses

Even superstars have faults. These may require a keener eye to identify, however, and might even be disguised. He sometimes underestimates time required to do tasks. She needs deadlines set explicitly to get things accomplished. Find a way to protect the team from the implications of these weaknesses. Utilize coaching on your part to help the individual grow and get better in those areas. Task a team member with filling in the holes (provide second guesses to his estimates, or provide her with reminders of the deadlines). Just don't let the weaknesses spread to the rest of the team.

Vary the Gameplan

Just like running the same play over and over can wear down a team and become predictable to their opponents, repeating the same process over and over again can become monotonous, dull, and outright life-sucking to the best, or worst, employees. Vary the approach from project to project. Swap responsibilities slightly between team members if they are capable. Use your power as the manager to guide and direct the team towards keeping fresh.

Focus the Skills

Resist the temptation to assign everything to the superstar. Likely in your mind, this will increase risk of failure on various projects. However, in reality, it should improve your chances of success. Your star player will still have a bandwidth cap, whether three projects or five or sixty-seven. Anything you assign above that cap will either not get done at all, or will diminish the quality of what gets done. Instead, spread the love around and keep your premier player focused on the areas where he or she adds the most direct benefit.

Relieve the Pressure

The burden of carrying a team can eventually bog down and burn out the performance of the strongest star player. You can relieve that pressure by hiring another superstar to share that load. Sometimes additional headcount is not a realistic option, though, so look at developing mentoring programs where your superstar can take a coworker under his or her wing and teach some of the unique skills to another.

Conclusion

If you stumble across a star player on your team, as a manager, you must maximize the opportunity for the team to take advantage of that person's strengths and weaknesses. This takes a careful balance of assigning activities and tasks around to other team members and making sure that you have recruited the appropriate skills to fill the positions around your star, as well as making sure that she or he has ample time to work. Difficult as it may be, the strategy will help maximize your team's performance and the star player's happiness.

Got another idea? I'd love to hear about it, if you want to reply by email or drop me a comment below. And don't forget to sign up on the email list if you haven't already to get notified when I drop a new post on the blog.

Image credit: skeeze via Pixabay

Challenges and Change

A few weeks ago I tried an experiment. I set up an autoresponder on Twitter for the new people that were following me. I normally don't like autoresponders, but I thought I would give one a try and see if I could engage some people in conversation.

Basically, my autoresponder message asks all new followers what one thing could they change about their business to make the most impact.

The first thing I learned is that responses to autoresponders is incredibly low. I think I maybe got about 3 replies out of every 20 or 30 people. But I did learn some interesting things about what challenges entrepreneurs in the community.


  • Sales - Several people wished for more sales. I've heard the old expression "There are few problems that more sales can't fix" and that likely applies here. Basically, if you had more sales than you knew what to do with, you likely have the accompanying revenue stream that you can use to purchase help if you need it. But for most of these folks, I have tried to engage on whether or not they had a plan to address more sales. The good thing was that most did whether a combination of new marketing tactics additional reaching out to potential customers or something else. 
  • Marketing - Several others thought that more marketing would help; whether an unlimited budget which we know is fantasy-land or just an expanded reach for their marketing message. Again, most had a good plan but several could use some additional avenues. Perhaps doing joint venture marketing or trying to capitalize on some opportunities that might be out there. Enough people really struggle with marketing, and one thing I saw that they had in common was a hyper-focus on a single-channel of marketing. I fall in that trap, too, sometimes, whether trying to get more followers on Twitter, neglecting Facebook, etc., or just a focus on social media alone. Think about where you spend your marketing focus and try to add at least one new channel to it.
  • Hiring - The other major struggle entrepreneurs comments pointed to was a difficulty in hiring the right people. I've done some posts of late on some specific hiring scenarios, but some comments I engaged with lead me to believe that some general overviews might be helpful. Hiring challenges even the best managers, so that new entrepreneurs find it difficult does not surprise me.
As far as this experiment goes, I'll keep it going. I might even add a new question into the mix for some. If you haven't had a chance to answer, go follow me on Twitter then send me a reply to your incoming direct message.

Image credit: 631372 via Pixabay

Enjoying the State Fair

Later today I'll be hitting the State Fair of Texas - home of Big Tex, rides, the Cotton Bowl, and some of the most ridiculous fried food concoctions known to humanity.

It's an annual tradition with us, particularly to consume the new winners of the annual food competition.

If you are interested in following along, I recommend you follow my Twitter account (at least for the afternoon of October 12).

Have a wonderful Monday!

Image credit: Scutter via Flickr courtesy Creative Commons Attrib. Non-Comm No Deriv

Survey Results!

Back around 100 posts in the middle of August, I surveyed you, the audience, to get some sense of who you are and what you like or dislike about the blog. It's been a while, but I thought it might be fun to share some of the results now that I've closed the survey down.

I'll save the marketing demographic results, except to note that it was interesting to me to know that about half of you are likely reading this on your laptop and the other half are staring at your phone right now. So hi there! I've put a few links in here to tweet at me and let me know your thoughts. Feel free to use them!

I asked what topics you found most interesting, and here are the results in a visual word cloud format. If something's missing, click this link and let me know!

I also learned that only a few of you have actually gone out and recommended the site to your friends. While I am curious if that has changed (based on statistics) in the past couple of months, I would love to know how to make it exactly what you are looking for.



I was heartened (and also disheartened of course) to know that the survey was nobody's first post to stumble upon (and think, "What in the world is this?"), and that most responders had read several posts, if not every single one. If these survey results are your first post to read, though, I recommend you browse some of the older posts (maybe start with the really popular ones), and then subscribe to the email list to make sure you never miss another one!

Speaking of email lists - I also asked how many of you already subscribed to the email list. Here's what that looked like:

So, several of you answered "No, but I probably should be" to that one. Have you subscribed yet? If not, I've made it easy - there's a page right here where you just pop in your email address and get these lovely updates every day in your inbox to read at your leisure. Or you can do it up there at the top right hand of the page. Either way, I love those that subscribe by email because you can always reply back to me and let me know what you're thinking.

Have a great weekend everyone!

5 More Tips To Be a Smoother Speaker

A couple of weeks ago, I gave you a few ideas on how you could become much more comfortable and natural as a public speaker. Everyone gets called on to speak, and how you execute a speech or presentation can have implications for your career, determining whether you make the sale, communicate what you need to on the project, or teach the masses what they came to hear you talk about. Chances are, you will need to speak in public, so here are five more tips to make it go well. (Tweet This!)

  1. Get rid of garbage words - Uncomfortable speakers often break up their content by throwing in "garbage words." You'd recognize these words as "uh," "um," "you know," "like," and various others that, when repeated, become a staccato chopping noise preventing the content from making its way through. While these phrases or words are usually uttered unconsciously, as your brain searches for the next section of content, they erode the fluency of the message and your credibility as well. It takes a strong conscious action to break this habit. Instead of throwing out "um," which appears that you don't know your content, force a pause, which gives the audience the idea that you are intentionally waiting for them to absorb your previous statement before moving on. Intentional pauses also provide nice breathing breaks for you and help to pace the content. If you cannot force yourself to ditch the words by yourself, give some practice speeches and have friends throw things at you when you use one of your crutch phrases.
  2. Don't read - I've commented before about how reading content to the group can make for a truly awful meeting. Reading content in place of a speech has the same effect. I have often heard people reading (primarily people uncomfortable with public speaking) and trying to thank a group of people or express gratitude for someone's hard work. Unfortunately for them, because they were reading, their delivery came across as insincere and absent all feeling. Even if they broke into a cold sweat, danced from foot to foot, and looked uncomfortable delivering the message, a person delivering the message spontaneously appears more genuine than someone reading the same message.
  3. Move around if you can - This one depends on your setting. Sometimes you are expected to present from behind a podium, and sometimes you are crammed in a tight conference room. But if you have the floor space, I recommend moving around a little. Don't pace, as that will make you seem more nervous than standing still. But use the movement to work the room, getting closer and more intimate with each side of an audience. A little walking around also loosens you up and makes the speech more like a discussion rather than a lecture. It also can keep your blood flowing (so you don't pass out like that kid on the third row of your middle school musical presentation).
  4. Use the crowd (feed off of feedback) - Crowds are alive. They can give you cues just like a person in a one on one conversation would. If a hush overtakes the room, your words have fixated the crowd or they are rolling their eyes at you and yawning as they have lost interest. Look for individuals who might actually be yawning. Body language will also tell you a lot. Those taking notes or sitting forward in their seats may be more in tune with your content. If the crowd laughs, shouts, applauds, or provides other feedback, work with it. Solicit it. You need to interact to be able to connect with your message and make sure it hits home.
  5. Use your hands, but not your arms (gestures) - In case you haven't figured it out by now, most tips on how to make your speeches smooth and fluid are about relaxing and engaging in a conversational style discussion with the audience. Imagine talking to a friend standing rigidly with your arms at your side or planted firmly in your pockets. The posture certainly does not invite engagement. Likewise, waving your arms wildly while conversing gives off more of the insanity vibe. Your sweet spot lies somewhere in the middle. Use your hands to gesture, motion, engage in the conversation, but don't go flailing your arms about like a mallard duck trying to take off. Be demonstrative, not distracting.
Do you have a speaking engagement coming up? Can you use some of these tips or even the overall concepts to make it better? What do you think? Leave a comment below and let me know.



Image credit: Hans via Pixabay

How to Get Away With Murder(ing Your Meetings)

I've written a few posts now on meetings, the omnipresent bane of office workers everywhere. We all hate them, and yet often, we all attend them without question. We sit through "death by PowerPoint" where slide after slide presents so little value to propelling business forward. We engage in endless discussion, entertaining the whims of those that just want to discuss rather than do. We allow meetings to clog as much as four out of five days on some of our calendars. So here's a thought: kill your meetings. Want to know how to get away with their murders? Try some of these tactics.

Pre-meditated Meeting Murder

Start by finding out the agenda for the meeting. If the meeting invite itself does not contain a detailed agenda, reach out to the meeting organizer and determine the specific purpose for the meeting. If you can, go so far as to ask, "What would we need to know to make this meeting not happen?" Then go and spend some effort gathering exactly that information and distributing it to the meeting participants. Suggest that you have everything covered and perhaps the meeting can be cancelled. If others raise objections, work to quash those before the meeting as well.

Get an Alibi

Wonder how to not attend so many meetings? Don't attend them. To be fair, if your calendar gets so full of meetings, popular meeting times will get booked over and over again. I remember a time when I had five meetings scheduled at the exact same time. Obviously I could not attend all five. While I tried to work with others to send some delegates to cover for me, some meetings just got dropped. To avoid that situation, you can just skip the meetings anyway, but you need a good reason. Consult with your management to understand if you have to attend a particular meeting and if the response is lukewarm, suggest what other work you will be able to accomplish if you can skip a particular meeting. Once you have agreement, you have air cover and a valid explanation if someone decides to escalate why you weren't in a particular meeting. Let the meeting organizer know that you will not be making it and offer to provide feedback in advance if required. Make sure you have that alibi and management approval, though, or you will come out looking like a slacker or incompetent at managing your schedule.

Hide the Body

I recommend scheduling time on your calendar to actually do work, rather than just maintaining an endless to do list that you keep snoozing. However, scheduling time on your calendar also has an added benefit: it blocks out time in your calendar, where you look less available for meetings. You will still have to move and reschedule your personal work from time to time to make room for a meeting you actually need to attend, but it may cause you to have a little more time to work in between.

Colonel Mustard With the Lead Pipe in the Ballroom

If you do end up in the meeting, you can still try to kill it, but recognize you are in a public place and will have to bludgeon it repeatedly. Work as both a contributor and a pseudo-facilitator to help drive the meeting to the objective. Use phrases like "here's what we're trying to accomplish" and "can we keep on point" to guide the meeting to a particular end. Tag team with the meeting organizer to drive the meeting towards a decision and closure. Give yourself bonus points for every five minutes you can shave off the meeting. Don't be rude, as that will hurt your ability to persuade others to join your cause, but be firm and direct in your facilitation. 

Avoiding Double Jeopardy

Once the meeting ends, do everything in your power to avoid a "follow-up" meeting. Ask questions: "Why do we need a follow-up?" or "What more do we need to talk about?" If the facilitator schedules the follow-up anyway, use one of the above tactics to try to kill it if you can. Make sure someone (you if not the facilitator) takes excellent notes in meetings and distributes them afterwards with highlighted actions, timelines, and decisions.

Conclusion

You cannot kill every meeting. Sometimes you will be forced to serve time in the conference room or on the web share and bridge. But with some practice and effort, you can start to reduce the time that meetings take up on your calendar and force yourself and your teammates into a productive rhythm in between. Got any other tips for killing meetings and getting away with it? I'd love to hear about them. If you are on the email subscription list, hit reply and let me know. If you're not, you should sign up now, but also drop me your answer on Twitter.

Image Credit: ClkerFreeVectorImages via Pixabay

Short break

Hey everyone. Just wanted to let you know I will be without a laptop for the next few days, so I will be taking a few days off from posting. Fear not, regular posts will return next week. Thank you for reading and I will have more content for you soon. In the meamtime, if you need to reach me, contact me on Twitter and I will respond as quickly as I can.